Trigger: Item Overdue

The Item Overdue trigger fires a workflow when a Board item's deadline has already passed and the task is still open. It's the go-to escalation trigger — use it to ping the assignee, bump the priority, or alert a supervisor.

When it fires

It's fed by the automatic boards:detect-overdue sweep, which periodically checks for Board items whose deadline has already passed.

Trigger configuration

• Board: restrict to a specific board. Empty = any board.

Available variables

• $record.object_type, $record.object_id, $record.workspace_id
• $trigger.deadline (the due date that already passed)
• $trigger.board_id

Example workflow

"Escalate overdue tasks": Item Overdue trigger (Board = "Tech Support") → "Update column" action to bump Priority to "Urgent" → "Send internal message" action to the team supervisor: "Task #{{$record.object_id}} was due on {{$trigger.deadline}} and is still open."

Tips

• Pair it with "Item Due Soon (≤24h)" to get both the preventive warning and the escalation on the same deadline.
• If the same item is still overdue on the next sweep, the trigger can fire again — add a condition or a tag so you don't resend the same alert every day unless that's what you want.

Troubleshooting

If it never fires, confirm the task is genuinely still open (not completed) and has a due date set — the sweep only evaluates pending items with a passed deadline.